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  • 26 MAY

    Delegates Dinner

    May Gathering - Delegates Dinner

    Date: Friday 26th May, 2017
    Time: 6:00pm - 9:30pm (Registration from 5:15pm)
    Venue: Karralyka Centre - 10 Mines Road, Ringwood
    Delegates Packs will be emailed to all delegates and will be available to download here in late April.

    In order to ensure that your church's delegates receive invitations to our Delegates Dinner and their delegates packs sent by email, please ensure the information held by the BUV is correct and up to date.

    SCROLL DOWN TO REGISTER FOR MAY DELEGATES DINNER - REGISTRATIONS FOR MAY 2017 DELEGATES DINNER WILL CLOSE ON MONDAY 22nd MAY AT 5PM.


    Please be aware that the scale and cost of an event such as BUV Delegates Dinner is only possible with the generous support of Baptist Insurance Services and Baptist Financial Services. If you’re not already using these mission focused Baptist Agencies, consider how the products they each offer can support the mission and ministry of your church.

    All Constituent Member Churches of the Baptist Union of Victoria are entitled to appoint and send a certain number of Delegates to BUV Delegates Dinner to represent their church. Previously known as ‘Assembly’, the Delegates Dinner is the place where members of the Baptist Union join together to pray and discern, discuss and share, vote and decide on business, governance and other matters integral to the life of the union of Baptist Churches in Victoria. We value association, and one of the key vehicles through which Victorian Baptists gather together around the mission and business of the union of churches is the Delegates Dinner.

    Delegates from each Baptist Church carry the responsibility and trust of each church to represent to the wider body, what has been discerned as God’s leading in each local church setting. To increase the number and quality of the opportunities Victorian Baptists have to gather, discuss and discern together, the BUV office supports a series of Consultation Forums across the state during each year. The geographic spread of these forums is intended to enhance the ability for most delegates to participate during the year in addition to attending Delegates Dinners.

    The Consultation Forums held across the State throughout the year, set aside time for Baptists to come together, listen to God and each other, to discern God’s ways, not our own preferences. We come together to seek God’s best purpose for us – together, as a movement of Baptist Churches, intent on advancing the Kingdom of God. The Consultation Forums, along with the twice per year Delegates Dinners enhance our connectedness. We believe we are better together for mission.

    If you are unsure who your current Delegates are or how many you are entitled to, please contact our Communications Coordinator, Mikyla Rhind on (03) 9880 6122 or email mikyla.rhind@buv.com.au

    • Who Are Delegates?

      All Constituent Member Churches of the Baptist Union of Victoria are entitled to appoint and send a certain number of Delegates to BUV Delegates Dinner to represent their church. Previously known as ‘Assembly’, the Delegates Dinner is the place where members of the Baptist Union join together to pray and discern, discuss and share, vote and decide on business, governance and other matters integral to the life of the union of Baptist Churches in Victoria. We value association, and one of the key vehicles through which Victorian Baptists gather together around the mission and business of the union of churches is the Delegates Dinner.
      Delegates from each Baptist Church carry the responsibility and trust of each church to represent to the wider body, what has been discerned as God’s leading in each local church setting. To increase the number and quality of the opportunities Victorian Baptists have to gather, discuss and discern together, the BUV office supports a series of Consultation Forums across the state during each year. The geographic spread of these forums is intended to enhance the ability for most delegates to participate during the year in addition to attending Delegates Dinners.
      The Consultation Forums held across the State throughout the year, set aside time for Baptists to come together, listen to God and each other, to discern God’s ways, not our own preferences. We come together to seek God’s best purpose for us – together, as a movement of Baptist Churches, intent on advancing the Kingdom of God. The Consultation Forums, along with the twice per year Delegates Dinners enhance our connectedness. We believe we are better together for mission.

      If you are unsure who your current Delegates are or how many you are entitled to, please contact Mikyla Rhind on 03 9880 6122 or email mikyla.rhind@buv.com.au

      There are three different types of Delegates:

      Church Assembly Delegates

      All Constituent Member Churches of the Baptist Union of Victoria are entitled to appoint and send a certain number of Delegates to BUV Gatherings to vote on behalf of their church.

      Church Assembly Delegates are those people who have been officially nominated by their church at a church members meeting to represent them and vote on behalf of their church at BUV Gatherings.

      The BUV office will seek confirmation of each church’s nominated Delegates each year. Where no confirmation is received, the last appointed Delegates advised to the BUV will be assumed to continue.

      The number of Delegates each church may nominate is two (2). In addition, one (1) additonal Delegate may be appointed for each complete fifty (50) members above the first one hundred (100) based on the annual statistical return to the BUV.

      For your guidance the Notification of Church Delegates Form (29.72 kB) has more information on this.

      Church Alternate Delegates

      A church may send an alternate person to any Gathering in lieu of any of their Church Assembly Delegates who cannot attend. This way the church does not lose its opportunity to cast its entitled vote. Church Alternate Delegates must be approved at a church meeting just like a Church Assembly Delegate.

      Ex Officio Delegates

      There are a number of positions within the Baptist Union of Victoria and its Agencies which automatically hold Delegate status. These people are called Ex Officio Delegates. These people do not need to be nominated by your church, as they vote on behalf of themselves.

      If you have any of these people in your church membership, particularly your Ordained Ministers (Reverends), we recommend that you do not appoint these people as your Church Assembly Delegates or Church Alternate Delegates as they will already be voting by way of their Ex Officio status.

      The following people/positions are considered Ex Officio Delegates:

      • The Officers of the Union (Director of Ministries, Secretary, Honorary Legal Advisor, Vice President, President and Past President)
      • Past Presidents of the Union
      • Ministers of or belonging to The Baptist Union of Victoria whose names are on the Official List referred to in the By-Laws (Ordained Reverends)
      • Chairman, Secretary and Treasurer of each Committee, Department, Agency, Affiliated Organisation, or constituent body, other than a Church
      • Members of the Advisory Board
      • The Principal and Professors for the time being of Whitley College
      • The Principal for the time being of Carey, Strathcona and Kilvington Grammar Schools
      • Members of Union Council
    • What Makes a Good Delegate?

      When we are seeking to nominate delegates to the BUV Gathering, who should we be looking for?

      Delegates are very significant to the life of the Baptist Union. They are the people who have responsibility for governing some significant aspects of the life of the churches.

      They are responsible for:

      • Discerning the broad brush strokes of vision and direction for Union life, seeking answers together to the question ‘What is God saying to the churches?’
      • They act as a sounding board for new initiatives and ideas – will this be relevant and of benefit to the churches?
      • They have a say in the key staff appointments in the BUV and some aligned bodies
      • They approve key budgetary matters such as Minister’s stipend, the parameters of surplus and deficit,

      In practical terms, they will be asked to read the ideas and proposals presented in the Delegates Pack and ideally they will discuss these with others in the church, and prayerfully consider the possibilities.

      On some issues it will be appropriate for a delegate to raise the issue at a church meeting or during worship, and gather the reflections of the whole church.

      Once the delegate has listened carefully to others in the congregation and to God, they will be invited to share their discernment with others around a table at a Delegates Dinner.

      Following the Gathering it is expected that Delegates will report on the event at the church.

      Therefore the people you need to be looking for will have some of the following qualities:

      • Spiritually alive and prayerful
      • Good listeners
      • People who are respected within your community
      • Able to communicate effectively with others

      Have some awareness of financial and organisational management

      Confident in speaking at church and in larger gatherings.

      It is strongly recommended that your Delegates be members of your current leadership teams. To have the current active leaders of churches around the tables gives us the greatest capacity to be both representative and forward looking in our discussions. Where possible the BUV recommends that churches seek to ensure an age, gender and multicultural balance in their representation.

      Baptist World Alliance has provided a helpful statement regarding unity in diversity and engaging in respectful conversations. It sets out some helpful principles for respectful dialogue when there is a diversity of views.
      Principles and Guidelines for Intra-Baptist Relationships (325.5 kB)

    • Nominating Church Delegates

      Please remember that the each Notification Form replaces all previous notifications and remains current until further written notice, so be sure to include all your current delegates, even if they have been in the role in previous years.

      To notify the BUV of any changes to the nominated Delegates for your Church, or for assistance in choosing the right people for the role, please see the following links:

      NOTIFICATION OF CHURCH DELEGATES 2016
      What makes a good Delegate?

    • Previous Delegates Dinner Papers


    Event Details

    •  Event Date:

      26th May 2017

    •  Where:

      Karralyka CentreCentre

    •  Individual Price:

      AU $ 45

    •  Cut Off Date:

      22nd May 17 5:00 PM

    •  Start Time:

      6:00 PM

    •  End Time:

      9:30 PM

    Register for this event now and secure your attendance






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